Before work starts
Before the first shift, verify residence grounds and the right to work on the planned terms. Record the result and assign someone to track deadlines.
What to check
Collect citizenship, residence document, employer, job, contract, pay, workplace and planned start date. Compare them with the worker’s work grounds. Check what action is needed before changing the role or employer.
Where to file in Gdańsk
Work permit applications handled by the Pomeranian Voivodeship Office are filed through praca.gov.pl. For declarations and notifications, check which local labour office is competent. The Gdańsk Labour Office publishes guidance for employers. Jurisdiction depends on the procedure and company details. Pomorski Urząd Wojewódzki · Gdański Urząd Pracy
After a permit is issued
For permit-based employment, check the duties under Article 17, including submitting a Polish-language copy of the contract. In a standard case under that provision, submit it before assigning work. Keep the receipt and set reminders for document expiry. Dz.U. 2025 poz. 621, art. 17
An HR example
Example: a Gdańsk warehouse hires three people in one week. HR keeps a separate row for each worker with residence and work grounds, employment terms, missing records, next action and person responsible.
Does every worker need a work permit?
The procedure depends on nationality, residence grounds, labour market access and employment terms. Check whether a permit, declaration, notification or exemption applies. Gdański Urząd Pracy.
