Ongoing employer immigration support helps manage foreign worker cases from pre-start checks through changes in employment and offboarding. Start with a shared register that shows the next action, who owns it and when it is due.
What should the register contain?
Record the residence and work basis, case status, next action, due date and owner. Link to records stored with appropriate access controls. Set internal reminders in advance and track official deadlines separately.
When should a manager contact HR?
Set a process for new hires, changes in working conditions and departures. Suppose a manager plans to move an employee from Wrocław to Poznań. Give HR the proposed date and new conditions early enough to check the impact on the paperwork and the company’s obligations.
Who should own each step?
The manager flags the change, HR maintains records and correspondence, and the person responsible for immigration compliance checks the applicable procedure and records completed actions. Name a backup for absences and decide who handles missing records and official letters.
When should you start with an audit?
Start with an audit if you do not know which employees have gaps in their files or approaching deadlines. Use the findings to build the first list of actions for ongoing support.
See employer immigration services · Read the Gdańsk employer guide
